Well, my streak of consecutive days at school over the past two weeks will stop at one, since we had no school again today due to icy roads. I am starting to get really stir crazy around the house! At least I am getting lots of snuggle time with my fur babies!
Wedding Wednesday: The Planning Process
A few days after Justin and I got engaged, I created three different documents on my computer to help with organizing the planning process. Since I am still fairly new to blogging and so not tech-savvy, I was not able to figure out how to upload the actual documents I used to my blog. I originally wanted readers to be able to download each file for themselves if they found any of my documents to be useful; however, actually completing that was beyond my realm of knowledge. I therefore did the closest thing (within my capabilities) and took screen shots of my documents to upload as pictures. Lame, I know. But hopefully it still gives you an idea of how I set things up in case you’d like to set up something similar.
The first document I created was our guest list. I actually downloaded my guest list straight from The Knot’s wedding planning website so rather than screen shot my guest list, I’ll just include the link to their list template here so you can download it if you wish. We actually signed up for a wedding website through weddingchannel.com (which is now The Knot) and were able to upload our guest list straight to the site. This made it SUPER easy to have guests RSVP through our wedding website and eliminated the need for RSVP cards. We got an e-mail notification when each guest RSVPed — SO NICE! I highly recommend going this route–it’s simple and f-r-e-e.
**Sidenote: The guest list is one of the hardest things to do. It seems easy enough, but when you have to combine you and your hubby’s friends, family, and all the random extras, it can get big fast. I suggest carving out a significant chunk of time to just sit down and list everyone you even might want to invite. (Justin and I did this on a seven-hour road trip shortly after we got engaged–I wanted to get it out of the way!) Then start to systematically work through and take people out. Don’t be afraid of hurting feelings; it’s your wedding!! And in reality, you simply can’t invite every single person in your life.
A good rule of thumb is to expect about 75% of the guests you invite to RSVP “yes.”
With this one, I created a spreadsheet in Excel and listed every possible expense I could think of. I categorized the expenses into logical groups (i.e. stationary, reception) and listed all the details underneath. I had an “estimated cost” column to list how much money we were going to budget for each item and then I also had an “actual cost” column to list how much the item actually cost.
I set up the spreadsheet to have a “Grand Total” at the bottom and inserted a formula for the box to automatically update and add up the total in each column so I could easily see if I was under/over budget. This made it SUPER easy to keep track of our money and also helped me see where we could try to cut costs.
I cannot stress this enough. A master contact list is an absolute must. It is hard to keep track of everyone’s numbers and information and you will want to be able to stay in touch with your vendors in case you have questions or need to confirm details with them.
My master list was super simple. Just an Excel sheet with all the vendors and their essential contact information listed, and also columns to keep track of payments. Some vendors require deposits, others want an additional portion of the payment before the wedding. It’s easy to lose track of who you have paid already and when payments are needed so this is a simple way to keep all the information in one place!
Bonus: Wedding Timeline
Another helpful document to have at the beginning of your planning is a wedding timeline. My sister-in-law gave me a copy of Real Simple’s wedding planner and I used the timeline they had but you can find many online. This was a very helpful tool to keep me on track and help me to know when to do things. Had I not had this, I would probably have had way too many things to do close to the wedding and it would have been stressful. I’m so glad I spaced everything out and had some time to breathe!
I hope you find some of these tools helpful! Feel free to take my ideas and tweak them for your own use 🙂
Happy “hump” day!
No school, no outfit of the day. Even if there’s no school tomorrow, I need to put on some real clothes!!